Importer / distributor procurement worksheet

Wallpaper Adhesive RFQ & Supplier Quote Comparison Worksheet

Compare wallpaper adhesive powder quotations only after every supplier is working from the same product, packaging, sample, document, and delivery brief. This printable worksheet helps importers, distributors, repacking buyers, and private-label brands record the commercial basis without treating the lowest unit price as a complete offer.

Scope: This is a procurement record template, not a price list or legal interpretation of an Incoterm. Confirm current costs, responsibilities, import rules, and payment terms in the supplier quotation and proforma invoice.

Step 1

Send one normalized RFQ brief

Step 2

Record the same evidence for each supplier

Step 3

Check what the quotation actually includes

Product description and formula reference match the RFQ. Net weight, inner PE liner, outer bag, and carton details are stated. OEM artwork, label language, barcode area, and carton mark responsibilities are clear. Sample, courier, and China-forwarder handoff costs are separated. TDS, SDS/MSDS, COA, packing list, and requested photos are identified. Incoterm includes the named place or port and the applicable version. Production timing starts from a defined approval or payment event. Payment terms are recorded in the current quotation or proforma invoice.

Step 4

Keep sample approval separate from commercial comparison

A quotation can be commercially complete while the material is still unapproved. Record the sample or trial batch, test method, mixing ratio from the current instructions, document revision, and decision owner. When a repeat order is planned, keep the approved sample reference and agreed specification with the new quotation.

Manufacturer resources

Use product-specific evidence before selecting a quote

Incoterms and quotation comparison guide Separate product price, named delivery point, freight scope, and buyer responsibilities. 20 kg bulk supply guide Review bulk bags, repacking, documentation, and quotation-based order planning. OEM and private-label workflow Review pack size, artwork, sample, approval, and production handoff stages. TDS / SDS / COA workflow Understand which documents describe the product, safety information, and a specific batch. Sample and trial-order workflow Keep sample approval and first-order commercial planning as separate records. Receiving and batch traceability worksheet Continue the record when the shipment arrives.